Fixing Inventory Drift with a Permissioned Stock Management Ledger
The Problem
Multi-site retailers and manufacturers struggled with persistent inventory drift across warehouses, stores and sales channels. Stock records rarely matched reality, leading to stockouts, overstocks, fulfilment issues and lost revenue. Reconciliation was a manual, expensive process often completed monthly or quarterly, making errors hard to trace. Without a shared source of truth for stock events, disputes were frequent and operational performance suffered.
The Solution
One of our digital squads implemented a permissioned blockchain ledger as the canonical source of truth for all inventory events. Every receipt, transfer, sale, return and adjustment was hashed and recorded immutably, with role-based access for warehouses, stores and supply partners.
The ledger integrated in real time with ERP and POS systems so all stock movements updated the shared state instantly. A reconciliation dashboard highlighted discrepancies, surfaced root causes and provided governance tools for dispute resolution and authorised corrections. This created a tamper-evident, auditable foundation for multi-site inventory accuracy.
The Impact
- ~70% reduction in reconciliation time, cutting monthly operational overhead
- Significant reduction in stockouts and overstocks, improving revenue and margin
- Faster vendor dispute resolution via tamper-evident event logs
- Stronger auditability and internal control compliance
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